Postgraduate training units and fellow graduate students:

In order to further regulate our school’s graduate students’ study and exchange abroad，Ensure the safety of graduate students during their exchange studies，According to the relevant management regulations for overseas exchanges of graduate students，I would like to remind you of the following important matters:

1. Complete the school’s overseas (overseas) approval and filing procedures as required

All participatingCountry, school、Cultivation unitand personal contact itemsgraduate students should follow the regulations before going abroad，Go through on-campus overseas (border) approval and filing procedures three weeks in advance，No travel without permission from the school; After entering the country, you should go through the entry check-in procedures in time.

All new and old graduate studentsLog in to the new graduate student information management system ("Shandong University Graduate Student Service Platform"Link: https://sduyjs.sdu.edu.cn) Complete the approval/filing procedures，The specific process is divided into the following two situations:

1. Jinan and Qingdao campuses-going abroad and going to Hong Kong and Macau:

(1) Going abroad (overseas): Graduate students log in to the new graduate student information management system (Shandong University graduate student service platform)，System prompt link，Directly enter the International Affairs Department、Hong Kong, Macao and Taiwan Affairs Office Exit System Completed。

(2) Return/entry: Graduate students log in to the new graduate student information management system (Shandong University graduate student service platform)，Fill in actual departure、Entry time，After uploading the summary and photos proving the entry and exit date，Click the link to enter the immigration system of the Hong Kong, Macao and Taiwan Affairs Office of the International Department to complete the registration。Graduate students who need to reimburse their accounts after returning to school，Subject to review and approval by the Finance Department of the Hong Kong, Macao and Taiwan Affairs Office of the International Department，Only before completing the on-campus reimbursement procedures。

2. One school, three places to go to Taiwan, Weihai campus to go abroad and Hong Kong and Macao:

(1) Going abroad (border): Graduate students should apply to Hong Kong, Macao and Taiwan Affairs Office、While the International Cooperation and Exchange Office of Weihai Campus completes the offline approval procedures，Log in to the new graduate student information management system (Shandong University graduate student service platform), fill in the information and submit。

(2) Return/entry: Graduate students log in to the new graduate student information management system (Shandong University graduate student service platform)，Fill in actual departure、Entry time，Submit after uploading the summary and photos proving the entry and exit date。

Note: Those who have not actually left the country、The departure date has been changed for more than one month、Change of departure time，The training unit should be notified in time，The training unit notifies the relevant departments，Inbound graduate students should report for entry registration in a timely manner，So as not to affect the distribution of scholarships。For matters related to the issuance of bursaries for long-term exchange graduate students, please see the "Graduate Home" website - Rules and Regulations - Bursary Management Measures。

Graduated graduate students are no longer allowed to communicate abroad as jointly trained doctoral students or jointly trained master's students。

Graduate students who go abroad to attend international academic conferences and apply for school funding，You also need to submit a funding application before leaving the country，The application path is "Exchange Management - Entry and Exit Registration - Apply for school funding to attend international academic conferences abroad"，The Graduate School will evaluate the difference based on the conference level and specific participation。

2. Make preparations before traveling abroad

Hold a valid passport、Visa, etc.，Keep relevant certificates and documents properly，And keep a copy。Before traveling，Your address outside the country、Telephone、Email、Reserve a copy of emergency contact information and other necessary information for relatives and friends in China。Understand the security situation at home and abroad in a timely and comprehensive manner，Understand the public security situation in your city，Avoid traveling to unsafe areas。To ensure the safety of overseas exchanges，Should be based on overseas study requirements and your own situation，Purchase a person in advance for the country of overseas exchange、Disease、Accidental injury insurance。

三、Abide by laws, regulations, school rules and disciplines，Improve security awareness and self-protection capabilities

While participating in the project，Students must abide by the laws and regulations of China and the country (region) where they are located，And the rules and regulations of Shandong University and exchange schools/institutions。Transfer to other schools、Other regions or countries，Extend the exchange period，Early termination of communication, etc.，Need to report to the school three weeks in advance。

Respect the host country’s religion while abroad、Nationality、Customs。Carry as little cash as possible，Keep your property properly，Beware of telecommunications fraud。Going out together，Do not take strangers’ vehicles，Don’t give rides to strangers easily，Do not enter or leave places unrelated to exchanges, studies and normal cultural exchanges。With relatives and friends、Counselor、Tutors and others keep in touch，Successfully completed the learning tasks during the exchange。

Please read the safety reminders related to national consular protection，Follow the "Consular Express" WeChat official account，Know the Ministry of Foreign Affairs’ global consular protection and service emergency hotline (12308 consular protection hotline) +86-10-12308，Raise security awareness，Protect yourself outdoors，Properly respond to emergencies，Get timely help from the school, embassies and consulates abroad and other relevant institutions according to the urgency of the matter，Effectively ensure the safety of studying abroad。

IV. Attachment

1. Communication Management Module Operation Manual (Student Portal)

2. Communication Management Module Operation Manual (Tutor, Department Secretary)

Graduate School, Party Committee Graduate Affairs Department

InternationalAffairs Department (Hong Kong, Macao and Taiwan Affairs Office)

December 30, 2023